3.3.2 Preservation policies

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3.3.2 Preservation policies
Status Ready for review
Compliance Rating Fully compliant
Responsible


The repository shall have Preservation Policies in place to ensure its Preservation Strategic Plan will be met.

Supporting Text

This is necessary in order to ensure that the repository can fulfill that part of its mission related to preservation.

Examples for Meeting the Requirement

Preservation Policies; Repository Mission Statement.

Discussion

Repository policies show how the repository fulfills the requirements of the repository’s preservation strategic plan. For example, a preservation strategic plan may contain a requirement that the repository ‘comply with current preferred preservation standards’. The preservation policy might then require that the repository ‘monitor current preservation standards and ensure repository compliance with the preferred preservation standards’. In another example the repository may be required by the strategic plan to keep its data understandable. The preservation policy might then include information about the expected level of understandability by the repository’s Designated Community for each Archival Information Package.

Evidence Provided

Preservation Services Policy: https://doi.org/10.18130/V3N58CK61

  1. Approved by the APTrust Board in April 2018

Also see the page on Preservation & Storagefor specific details on the preservation environment.

Collection Development Policy: https://doi.org/10.18130/V3RX93C9C

  1. Approved by the APTrust Board in April 2018
  2. Describes the requirements for ingested content.

Article III of the Governance Manual stipulates that Sustaining Members must "play active roles in the development of the APTrust," which might include contributing to a working group (Trusted Digital RepositoryCommunications and PolicyBagging) or an interest group. This is better articulated in the Cooperative Agreement, which outlines that "Individual sustaining members are expected to contribute time and expertise toward development and review of governance and use policies and to technology and content-related issues."