4.1.1.1 Identification of information properties

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4.1.1.1 Identification of information properties
Status Ready for review
Compliance Rating Fully compliant
Responsible

4.1.1.1 - The repository shall have a procedure(s) for identifying those Information Properties that it will preserve.

Supporting Text

This is necessary to establish a clear understanding with depositors, funders, and the repository’s Designated Communities how the repository determines and checks what the characteristics and properties of preserved items will be over the long term. These procedures will be necessary to confirm authenticity or to identify erroneous claims of authenticity of the preserved digital record.

Examples for Meeting the Requirement

Definitions of the Information Properties which should be preserved; submission agreements/deposit agreements, Preservation Policies, written processing procedures, workflow documentation.

Discussion

These procedure(s) document the methods and factors a repository uses to determine the aspects of different types of Content Information for which it accepts preservation responsibility to its designated communities. For example, a repository’s procedure may be to use file formats in order to determine the properties it will preserve unless otherwise specified in a deposit agreement. In this case, the repository would be able to demonstrate provenance for objects that may have been the same file format when received but are preserved differently over the long term.

Evidence Provided

Identification of Information Properties is discussed in Definition of AIP.

See also the APTrust Mission and Goals document and the APTrust Sustaining Member Deposit Agreement for additional policy related to responsibilities and content.

The Preservation Services Policy, approved by the Board in April 2018 (https://doi.org/10.18130/V3N58CK61) outlines the Content accepted.

Compliance Rating

Fully Compliant

Status

Ready for review