4.3.2 Mechanisms for monitoring its preservation environment

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4.3.2 Mechanisms for monitoring its preservation environment
Status In Progress
Compliance Rating Mostly compliant
Responsible



4.3.2 - The repository shall have mechanisms in place for monitoring its preservation environment.

Supporting Text

This is necessary so that the repository can react to changes and thereby ensure that the preserved information remains understandable and usable by the Designated Community.

Examples for Meeting the Requirement

Surveys of the Designated Community of the repository.

Discussion

The repository should show that it has some active mechanism to ensure that the preserved information remains understandable and usable by the Designated Community and that it has mechanisms in place for monitoring and notification when Representation Information (including formats) approaches obsolescence or is no longer viable. For most repositories, the concern will be with the Representation Information used to preserve information, which may include information on how to deal with a file format or software that can be used to render or process it. Sometimes the format needs to change because the repository can no longer deal with it. Sometimes the format is retained and the information about what software is needed to process it needs to change. If the mechanism depends on an external registry, the repository must demonstrate how it uses the information from that registry.

Evidence Provided

APTrust preserves the entire set of information properties associated with the content information as submitted in the SIP. In its core service, APTrust does NOT perform specific file-changing "preservation actions" on the files during or after ingest. (This includes actions such as file format migration, file normalization, and the creation of descriptive metadata and rights management.)

APTrust software and hardware are monitored and updated on a regular basis, as described in Support and Maintenance and Infrastructure and Security Risk Management.

Action Item: Need formal definition of Designated Community.

Compliance Rating

Mostly Compliant

Status

In process

Relevant Documents

  1. Definition of AIP
  2. Definition of SIP
  3. Designated Community