4.5.1 Specify minimum information requirements to enable the Designated Community to discover and identify material
|4.5.1 Specify minimum information requirements to enable the Designated Community to discover and identify material|
|Status||Ready for review|
|Compliance Rating||Fully compliant|
This is necessary in order to enable discovery of the repository’s holdings.
Examples for Meeting the Requirement
Retrieval and descriptive information, discovery metadata, such as Dublin Core, and other documentation describing the object.
The repository should be able to deal with the types of requests that will come from a typical user from the Designated Community. A repository does not necessarily have to satisfy every possible request. Retrieval metadata is distinct from descriptive information that describes what has been found.
Ready for review
While the number of required tag files is minimal, any institution can add as many tag files as they want and these tag files will be preserved. Source-Organization, Bagging-DateISO 8601 UTC format Date (YYYY-MM-DD) that the bag content was prepared for delivery., Bag-Count fields must be filled out, while the following fields must be present but can be blank: Internal-Sender-Description. Title and Access information (consortia, restricted, or institution) are required to be present in the aptrust-info.txt file.
In the UI, one can search by title, Bag Name and object identifier. People have the option of providing an alternate identifier.
The typical user is not looking for descriptive metadata to discover the repository’s holdings as access to this repository is limited to staff involved with digital preservation. Typical users are relying upon their unique bag ids to find the object within APTrust. Each institution will develop their own policies regarding how and where they describe the content in the bags—some may choose, for example, to add descriptive metadata to a readme file inside the bag; some may choose to add additional tag files; some may choose to keep most descriptive metadata in a local environment only.