5.1.1.1.4 Procedures, commitment and funding to replace hardware when evaluation indicates the need to do so

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5.1.1.1.4 Procedures, commitment and funding to replace hardware when evaluation indicates the need to do so
Status Ready for review
Compliance Rating Fully compliant
Responsible

The repository shall have procedures, commitment, and funding to replace hardware when evaluation indicates the need to do so.

Supporting Text

This is necessary to ensure hardware replacement in a timely fashion so as to avert system failure or performance inadequacy. Without such a commitment, and more importantly, without escrowed financial resources or a secure funding stream, technology watches and notifications are of little value. The repository must have mechanisms for evaluating the efficacy of the new systems before implementation in the production system.

Examples for Meeting the Requirement

Statement of commitment to provide expected and contracted levels of service; evidence of ongoing financial assets set aside for hardware procurement; demonstration of cost savings through amortized cost of new system.

Discussion

The objective is to demonstrate that the repository has the ability to incorporate new technology, both financially through funding commitments or cost reduction, and operationally through verification of the capabilities of the new systems.

Evidence Provided

The services provided by APtrust are outlined in the following documents:

See also the APTrust budget reports for a breakdown of revenue and expenditures:

The entire APTrust infrastructure is hosted by AWS. All instances are virtualized and the provider (AWS) takes care of underlying hardware replacement and upgrades:
Continuous hardware replacement and upgrade. We’re always improving our infrastructure. We replace end-of-life hardware with the latest processors that not only improve performance and speed, but also include the latest secure platform technology, like the Intel AES-NI encryption instruction set, which significantly speeds up the execution of the AES algorithm.[1]
Apart from physical hardware replacement, APTrust operations team decides about scaling existing infrastructure. APTrust maintains a detailed budget with enough reserves to allow for infrastructure maintenance and upgrades. If larger upgrades are needed that require a more significant investment the operations team consults with APTrust's’ management team.